October 17, 2018 Board and Committee Meetings

Event Type

Board of Directors

Starts

October 17, 2018

Time

8:30 AM EDT
Add to Calendar

Agenda

  8:30 a.m.       Dulles Corridor Committee Meeting
  8:45 a.m.       Business Administration Committee Meeting
  9:00 a.m.       Board of Directors Meeting
  9:45 a.m.       Strategic Development Committee Meeting
10:30 a.m.       Finance Committee Meeting
11:15 a.m.       Executive and Governance Committee Meeting
11:45 a.m.       Risk Management Committee Special Meeting

SCHEDULES AND AGENDAS

FOR

WEDNESDAY, OCTOBER 17, 2018

 

Corporate Offices

Two Potomac Yard, 2733 Crystal Drive, Arlington, VA  22202

Fifth Floor Conference Rooms

 

8:30 a.m.  Dulles Corridor Committee Meeting1

 

Tab 1     Dulles Corridor Metrorail Project Monthly Cost and Schedule Update for Phase 2 as of August 31, 2018

Charles Stark                                      Vice President, Dulles Corridor Metrorail Project

Anne Field                                          Controller, Dulles Corridor Metrorail Project

8:45 a.m.  Business Administration Committee Meeting

Tab 2     Recommendation to Award a Contract for New Computer-Aided Dispatch System and Records Management System

Goutam Kundu                                Chief Information Officer and Vice President for Information Technology

Bryan Norwood                                Vice President for Public Safety

9:00 a.m.  Board of Directors Meeting

Tab 3     Minutes of the September 18, 2018 Board of Directors Meeting

Tab 4     Committee Reports

4.1          Business Administration Committee

4.2          Dulles Corridor Committee

4.3          Executive and Governance Committee

4.4          Finance Committee

4.5          Human Resources Committee

4.6          Nominations Committee

4.7          Risk Management Committee

4.8          Strategic Development Committee (Summary Minutes included; Committee Report presented September 18, 2018)

Tab 5     Information Items

5.1          President’s Report (Oral)

5.2          Executive Vice Presidents’ Reports

Tab 6     New Business

6.1          Recommendation to Award a Sole Source Contract for Police Tasers

6.2          Recommendation to Award a Contract for New Computer-Aided Dispatch System and Records Management System

6.3          Recommendation to Exercise an Option Year for the Medical and Dental Benefit Plans for Employees and Retirees

6.4          Recommendation to Approve the Request of Virginia Department of Transportation for Easement across Washington Dulles International Airport Property at Route 28

Tab 7     Unfinished Business (Oral)

Tab 8     Other Business & Adjournment (Oral)

9:45 a.m.  Strategic Development Committee Meeting

Tab 9     Airline Business Development Information Report

Jerome L. Davis                                  Executive Vice President and Chief Revenue Officer

Yil Surehan                                          Vice President for Airline Business Development

Tab 10   Ronald Reagan Washington National Airport Project Journey

Roger Natsuhara                                Vice President for Engineering

Richard Golinowski                             Project Journey Integration Manager  

Tab 11   Quarterly Update - Ronald Reagan Washington National Airport Project Journey

Kevin Sharkey                                    Turner Construction

10:30 a.m.  Finance Committee Meeting

Tab 12   Draft 2019 Budget

Andy Rountree                                  Vice President for Finance and Chief Financial Officer

Rita Alston                                        Budget Manager

George Kangha                                Budget Analyst

Tab 13   Pre-Solicitation Terms for Underwriting Services for the Aviation Enterprise and Dulles Corridor Enterprise

Andy Rountree                                 Vice President for Finance and Chief Financial Officer

Giedre  Ball                                      Debt Program Manager

Tab 14   Financial Advisors’ Report – Aviation Enterprise

Andy Rountree                                  Vice President for Finance and Chief Financial Officer

Marvin Sun                                          Frasca & Associates, L.L.C.

Tab 15   Financial Advisors’ Report – Dulles Corridor Enterprise

Andy Rountree                                   Vice President for Finance and Chief Financial Officer

Jim Taylor                                           Mercator Advisors LLC

Tab 16   September 2018 Financial Report – Aviation Enterprise

Andy Rountree                                  Vice President for Finance and Chief Financial Officer

Chris Wedding                                   Controller

Tab 17   September 2018 Financial Report – Dulles Corridor Enterprise

Andy Rountree                                 Vice President for Finance and Chief Financial Officer

Chris Wedding                                  Controller

11:15 a.m.   Executive and Governance Committee Meeting

Tab 18   Audit of Travel and Business Expenses

Alan Davis                                        Vice President for Audit

Tab 19   Summary Overview of 2018 Conferences attended by Members of the Board of Directors

Warner H. Session                           Chairman, Board of Directors

Monica Hargrove                              Vice President and Secretary

Erica Young                                       Director of Board Operations

11:45 a.m.   Risk Management Committee Special Meeting

Regular Session

Tab 20   Recently-Completed Audit Reports

-Construction Contract Administration Audit

-Automated Vehicle Identification Tags Processes Audit

Alan Davis                                           Vice President for Audit

Marilou Parayaoan                               Audit Manager

Executive Session2

Tab 21   Recently-Completed Audit Reports

-Construction Contract Administration Audit

-Automated Vehicle Identification Tags Processes Audit

Alan Davis                                           Vice President for Audit

Marilou Parayaoan                          Audit Manager

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1All Committee Meeting times are approximate.  The Committee Meetings may begin earlier or later than the scheduled times.

2Pursuant to Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to discuss existing or prospective contracts, business or legal relationships in order to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority.