SEPTEMBER 19 Board and Committee Meetings

Event Type

Board of Directors

Starts

September 19, 2012

Time

8:00 AM EDT
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SCHEDULES AND AGENDAS
FOR
WEDNESDAY, SEPTEMBER 19, 2012

Conference Rooms 1A/1B/1C

8:00 a.m. Audit – Legal Committee Meeting1
(Materials in Tab A)
 

Executive Session2

Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consider and discuss matters covered by an audit of any aspect of Airports Authority operations.

Regular Session

X. Recommendation for Financial Statement Auditors Tab A-10
  Valerie Holt  
 
9:00 a.m. Executive and Governance Committee Meeting
(Materials in Tab B)
I. I. Proposed Revisions for the Code of Ethics (CONFIDENTIAL – Working Tab B-1 Discussion Drafts) Tab B-1
  Board of Directors  Lawrence Norton  Venable LLP    
    Janice Ryan            Venable LLP  
    Phil Sunderland  
    Greg Wolfe  
    Quince Brinkley  
  Employees              Phil Sunderland     
     Naomi Klaus           Venable LLP  
 
 
10:00 a.m.  Board of Directors Meeting
(Materials in Tab C)
 
I. Minutes of the July 18 and  September 5, 2012 Special Board of Directors Meeting Tab C-1
 
II. Committee Reports Tab C-2 
 
  1. Audit - Legal Committee
  2. Business Administration Committee
  3. Dulles Corridor Committee
  4. Executive and Governance Committee
  5. Finance Committee
  6. Joint Finance and Dulles Corridor Committee
  7. Strategic Planning and Development Committee
 
 
III. Information Items  
 
  1. President's Report
  2. Executive Vice President's Report
 
IV. New Business  
 
  1. Recommendation for Financial Statement Auditors
  2. Recommendation to Award Electronic Security Maintenance Services Contract at both Airports
  3. Recommendation to Approve Dulles Corridor Metrorail Project Phase 2
    Disadvantaged Business Enterprise Goal
  4. Recommendation to Award a Contract for an Architectural/Engineering/
    Planning Consultant for Task Planning Services for the Dulles Toll Road
  5. Recommendation to Amend the Code of Ethics for the Board of Directors
    (CONFIDENTIAL – Working Discussion Draft)
  6. Recommendation to Amend the Code of Ethics for Employees
    (CONFIDENTIAL – Working Discussion Draft)

 

 

  • Tab C-8

 

  • Tab C-9
 
V. Unfinished Business  
 
VI. Other Business & Adjournment  
 
11:00 a.m. Dulles Corridor Committee Meeting
(Materials in Tab D)
I. Dulles Corridor Metrorail Project Monthly Cost Summary and Project Update  - Phase 1 Tab D-1
  Frank Holly    
  Pat Nowakowski    
II. Dulles Corridor Metrorail Project Quarterly Report on Phase 1 and Phase 2 Tab D-2
  Frank Holly    
  Pat Nowakowski    
III. Dulles Corridor Metrorail Project Quarterly Report on Phase 1 and Phase 2 Tab D-3
  Larry Melton Dulles Transit Partners  
IV. Recommendation to Adopt a Revised Locally Preferred Alternative for Phase 2 of the Dulles Corridor Metrorail Project Tab D-4
  Frank Holly    
  Pat Nowakowski    
V. Pre-Solicitation Terms for Real Estate Acquisition and Related Services for the Dulles Corridor Metrorail Project – Phase 2 Tab D-5
  Frank Holly    
  Pat Nowakowski    
VI. Pre-Solicitation Terms for Wetland and Stream Mitigation Credit Purchases for the Dulles Corridor Metrorail Project – Phase 2 Tab D-6
  Frank Holly    
  Pat Nowakowski    
VII. Pre-Solicitation Terms for the Dulles Corridor Metrorail Project - Phase 2 Program Management Support Services Tab D-7
  Frank Holly    
  Pat Nowakowski    
VIII. July and August 2012 Financial Report – Dulles Corridor Enterprise Tab D-8
  Mark Adams    
  Mark Tune    
 
11:30 a.m. Finance Committee Meeting
(Materials in Tab E)
 
I. Request for Proposals for Securitization of the Full Funding Grant Agreement Tab E-1 
  Doreen Frasca Frasca & Associates, LLC  
  Jim Taylor Mercator Advisors, LLC  
 
II. Request for Proposals for Letter of Credit and Direct-Funded Indexed Floater Tab E-2 
  Andy Rountree    
  Ken Gibbs    Jefferies    
 
III. Quarterly Investment Committee Report Tab E-3 
  Mark Adams    
  Nancy Edwards    
 
IV. Budget Programmings’ Report for the Second Quarter of 2012 Tab E-4 
  Andy Rountree    
  Rita Alston    
 
V. Financial Advisors’ Report – Aviation Enterprise Tab E-5 
  Ken Gibbs   Jefferies    
  Andy Rountree    
 
VI. Financial Advisors’ Report – Dulles Corridor Enterprise Tab E-6 
  Doreen Frasca Frasca & Associates, LLC  
  Jim Taylor Mercator Advisors, LLC  
  Andy Rountree    
VII. July and August 2012 Financial Reports – Aviation Enterprise Tab E-7
  Andy Rountree    
  Mark Tune    
12:00 p.m. Business Administration Committee Meeting
(Materials in Tab F)
 
I. Small Business Contracting Summary (as of July 31, 2012)  Tab F-1
  Steve Baker    
  Richard Gordon    
 
II. Information Paper on Option Year Contracts Requiring Committee Review for
January through June 2013
Tab F-2
  Mark Adams    
 
 
 
III. 2012 Workforce Profile Tab F-3
  Steve Baker    
  Arl Williams    
  Julius Evans  
IV. Pre-Solicitation Terms for a Food, Fueling and Convenience Plaza at Dulles International  Tab F-4
  Steve Baker    
V. Pre-Solicitation Terms for Comprehensive Custodial Services at Reagan National Tab F-5
 

Paul Malandrino

   
VI. Pre-Solicitation Terms for the Rental Car Invitation for Bids at Dulles International Tab F-6
 

Chris Browne

   
1:00 p.m. Nominations Committee Meeting
(Materials in Tab G)
I. Process and Proposed Schedule Tab G-1
 

Chairman Curto

   

Download the full Schedule and Agenda document. (PDF)

1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times.

2Pursuant to Article IX, Section 3(g) of the Authority Bylaws which permits the Board and its Committees to move into executive session to consider and discuss matters covered by an audit of any aspect of Authority operations.