October 19, 2016 Board and Commitee Meetings (at Dulles International)

Event Type

Board of Directors

Starts

October 19, 2016

Time

8:30 AM EDT

Location

Dulles International Airport Conference Rooms A and B
Add to Calendar

Agenda

  8:30 a.m.       Risk Managment Committee Special Meeting
  9:00 a.m.       Business Administration Committee Meeting
  9:15 a.m.       Strategic Development Committee Meeting
  9:45 a.m.       Dulles Corridor Committee Meeting
10:15 a.m.       Board of Directors Meeting
11:00 a.m.       Finance Committee Meeting
11:30 a.m.       Executive and Governance Committee Special Meeting
11:45 a.m.       Strategic Development Committee Meeting (reconvened)

SCHEDULES AND AGENDAS

FOR

WEDNESDAY, OCTOBER 19, 2016

Washington Dulles International Airport

Conference Rooms A and B

 

8:30 a.m. Risk Management Committee Special Meeting1

Executive Session2

Tab 1     Audit Report – Off Airport Parking

Lee Wyckoff

Tab 2     Office of Audit Update and Recommendation to Revise the 2016 Audit Plan

Lee Wyckoff

Regular Session

Tab 3     Audit Report – Off Airport Parking

Lee Wyckoff

Tab 4     Recommendation to Revise the 2016 Audit Plan

Lee Wyckoff

Tab 5     Update on Department of Transportation – Office of Inspector General Audit

Lee Wyckoff

9:00 a.m. Business Administration Committee Meeting

Tab 6     Recommendation to Award a Contract for Snow Removal Services at Ronald Reagan Washington National Airport and Washington Dulles International Airport

Chris Browne

Paul Malandrino

Tab 7     Pre-Solicitation Terms for the Airside Snow Removal and Ice Control Services Contract at Washington Dulles International Airport

Chris Browne

9:15 a.m.  Strategic Development Committee Meeting

Tab 8     Recommendation to Approve Virginia Department of Transportation’s Request for Easements within the Dulles International Airport Access Highway for the “Transform I-66 Inside the Beltway” Project

Johnna Spera

Tab 9     Ronald Reagan Washington National Airport Capital Construction Program

Roger Natsuhara

RECESS COMMITTEE MEETING

9:45 a.m. Dulles Corridor Committee Meeting

Tab 10     Recommendation to Award a Contract for Snow Removal Services for the Dulles Toll Road

Chris Browne

Tab 11     Dulles Corridor Metrorail Project Monthly Cost and Schedule Update for Phase 2 as of August 31, 2016

Charles Stark

Anne Field

Tab 12     Dulles Corridor Metrorail Project – Phase 2, Package A – Quarterly Update

Keith Couch              Capital Rail Constructors

10:15 a.m. Board of Directors Meeting

Tab 13     Minutes of the September 21, 2016 Board of Directors Meeting

Tab 14     Committee Reports

14.1     Business Administration Committee

14.2     Dulles Corridor Committee

14.3     Finance Committee

14.4     Nominations Committee

14.5     Risk Management Committee

14.6     Strategic Development Committee

Tab 15     Information Items

15.1     President’s Report (Oral)               

15.2     Executive Vice Presidents’ Reports

Tab 16     New Business

16.1     Recommendation to Revise the 2016 Audit Plan

16.2     Recommendation to Award a Contract for Snow Removal Services at Ronald Reagan Washington National Airport and Washington Dulles International Airport

16.3     Recommendation to Approve an Amendment to the Airport Land Use Plan for Washington Dulles International Airport

16.4     Recommendation to Approve Virginia Department of Transportation’s Request for Easements within the Dulles International Airport Access Highway for the “Transform I-66 Inside the Beltway” Project

16.5     Recommendation to Award a Contract for Snow Removal Services for the Dulles Toll Road

Tab 17     Unfinished Business (Oral)

Tab 18     Other Business & Adjournment (Oral)

11:00 a.m.  Finance Committee Meeting

Tab 19     Pre-Solicitation Terms for the Credit Facility Associated with the Aviation Enterprise’s Commercial Paper Program

Andy Rountree

Tab 20     Financial Advisors’ Report – Aviation Enterprise

Andy Rountree

Ken Cushine              Frasca & Associates, L.L.C.

Mike Wheet              Frasca & Associates, L.L.C.

Tab 21     Financial Advisors’ Report – Dulles Corridor Enterprise

Andy Rountree

Ken Cushine              Frasca & Associates, L.L.C.

Mike Wheet              Frasca & Associates, L.L.C.

Bryan Grote              Mercator Advisors LLC

Tab 22     Draft 2017 Budget

Andy Rountree

Rita Alston

Tab 23     September 2016 Financial Report – Aviation Enterprise

Andy Rountree

Chris Wedding

Tab 24     September 2016 Financial Report – Dulles Corridor Enterprise

Andy Rountree

Chris Wedding

11:30 a.m.  Executive and Governance Committee Special Meeting

Tab 25     Audit Report – Travel and Business Expenses

Lee Wyckoff

11:45 a.m.  Strategic Development Committee Meeting (reconvened)

Regular Session

Tab 26     Airline Business Development Information Report

Jerome Davis

Mike Stewart

Executive Session3

Tab 27     Airline Business Development Update

Jerome Davis

Mike Stewart

 

1All Committee meeting times are approximate.  The Committee meetings may begin earlier or later than the scheduled times.

2Pursuant to Article IX, Section 3(c) of the Bylaws to discuss existing contracts and business or legal relationships in order to protect confidential information of the Authority or third parties, and Section 3(g) of the Bylaws to discuss audit-related matters involving airport and information security and financial statement audits.

3Pursuant to Article IX, Section 3(c) of the Authority Bylaws which permits the Board and its Committees to move into executive session to consider existing or prospective contracts, business or legal relationships to protect proprietary or confidential information of the Authority, any person or company; the financial interest of the Authority; or the negotiating position of the Authority.