June 18 Board and Committee Meetings

Event Type

Board of Directors

Starts

June 18, 2014

Time

8:00 AM - 12:30 PM EDT

Location

Conference Rooms 1A/1B/1C
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SCHEDULES AND AGENDAS
FOR
WEDNESDAY, JUNE 18, 2014

Conference Rooms 1A/1B/1C

8:00 a.m. Risk Management Committee Meeting1
 
Executive Session2    
Tab 1 Management Letter - Financial Statements Audit (Year Ending December 31, 2013)
  Kelly Thornton PricewaterhouseCoopers LLP
  Norman Graves Bert Smith & Co.
Tab 2 Retirement Plans for Regular Employees and Police Officers and Firefighters (Year Ending December 31, 2013)
  Thomas Rey CliftonLarsonAllen LLP
Tab 3 Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.
Regular Session
(at approximately 8:30 a.m.)
   
Tab 4 General Aviation
  Valerie Holt  
Tab 5 Parking Contractor
  Valerie Holt  
Tab 6 Procurement Card Usage for Repair and Maintenance Activities at the Airports
  Valerie Holt  
Tab 7 Taxicab Dispatch
  Valerie Holt  
Tab 8 Sole Source Contracts
  Valerie Holt  
Tab 9 Parking Contractor
  Valerie Holt  
Tab 10 Report on Internal Controls and Compliance Activities and Accomplishments
  Jack Potter  
  Julia Hodge  
9:00 a.m. Human Resources Committee Meeting
 
Tab 11 Recommendation to Amend the Retirement Savings Plan
  Tony Vegliante  
  Warren Reisig  
Tab 12 Recommendation to Award Contracts for Employee and Retiree Medical, Dental and Prescription Drug Plans
  Tony Vegliante  
  Tom Rand PRM Consulting Group
9:45 a.m. Executive and Governance Committee Meeting
 
Tab 13 Approval of the Revisions to the Code of Ethics for Employees
  Phil Sunderland  
  Naomi Klaus  
10:00 a.m. Board of Directors Meeting
 
Tab 14 Minutes of the May 21, 2014 Board of Directors Meeting
Tab 15 Committee Reports
 
  • Tab 15.1 Business Administration Committee
  • Tab 15.2 Dulles Corridor Committee (May 21 Committee Report presented on May 21 – Summary Minutes included)
  • Tab 15.3 Finance Committee
  • Tab 15.4 Human Resources Committee (May 21 Committee Report presented on May 21 – Summary Minutes included)
  • Tab 15.5 Strategic Development Committee
Tab 16 Information Items
 
  • Tab 16.1 President's Report (Oral)
  • Tab 16.2 Executive Vice President's Report
Tab 17 New Business
 
  • Tab 17.1 Recommendation for Approval of Easements to Dominion Virginia Power along Route 28 at Dulles International
  • Tab 17.2 Recommendation to Amend the Retirement Savings Plan
  • Tab 17.3 Recommendation to Award Contracts for Employee and Retiree Medical, Dental and Prescription Drug Plans
  • Tab 17.4 Approval of the Revisions to the Code of Ethics for Employees
Tab 18 Unfinished Business (Oral)
Tab 19 Other Business & Adjournment (Oral)
10:45 a.m. Business Administration Committee Meeting
 
Regular Session    
Tab 20 Report on 2014 – 2016 Disadvantaged Business Enterprise Goal for Federally-Assisted Design and Construction Contracts
  Steve Baker  
  Richard Gordon  
Tab 21 Information Paper on AeroTrain System Operations and Maintenance Support
  Chris Browne  
Executive Session3    
Tab 22 Discussion on AeroTrain System Operations and Maintenance Support (Oral)
  Chris Browne  
11:30 A.m. Dulles Corridor Committee Meeting
 
Tab 23 Dulles Corridor Metrorail Project Monthly Cost and Schedule Update for Phases 1 and 2 (As of April 30, 2014)
  Ginger Evans  
  Anne Field  
12:00 p.m. Finance Committee Meeting
 
Tab 24 Financial Advisors’ Report – Aviation Enterprise
  Andy Rountree  
  Guy Nagahama Jefferies
Tab 25 May 2014 Financial Report – Aviation Enterprise
  Andy Rountree  
  Chris Wedding  
Tab 26 Financial Advisors’ Report – Dulles Corridor Enterprise
  Andy Rountree  
  Doreen Frasca Frasca & Associates, L.L.C
  Bryan Grote Mercator Advisors LLC
Tab 27 May 2014 Financial Report – Dulles Corridor Enterprise
  Andy Rountree  
  Chris Wedding  
12:30 p.m. Strategic Development Committee Meeting
 
Tab 28 Air Service Development Report
  Mark Treadaway  

Download the full Schedule and Agenda document. (PDF)

1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times.

2 Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.

3Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.