June 21, 2017 Board and Committee Meetings

Event Type

Board of Directors

Starts

June 21, 2017

Time

8:45 AM EDT
Add to Calendar

Agenda

  8:45 a.m.       Business Administration Committee Meeting
  9:15 a.m.       Strategic Development Committee Meeting
  9:45 a.m.       Human Resources Committee Meeting
10:00 a.m.       Board of Directors Meeting
10:45 a.m.       Dulles Corridor Committee Meeting
11:15 a.m.       Finance Committee Meeting
11:45 a.m.       Risk Management Committee Meeting

SCHEDULES AND AGENDAS

FOR

WEDNESDAY, JUNE 21, 2017

 

Corporate Offices

Two Potomac Yard, 2733 Crystal Drive, Arlington, VA  22202

Fifth Floor Conference Room

 

8:45 a.m.  Business Administration Committee Meeting1

Tab 1     Recommendation to Award a Contract for a Fixed Base Operator Concession at Washington Dulles International Airport

Brian Leuck

Colleen Von Hoene

Tab 2     Recommendation to Award a Diesel Fuel Contract at Washington Dulles International and Ronald Reagan Washington National Airports

Paul Malandrino

Brian Leuck

Tab 3     Pre-Solicitation Terms for the Refuse Removal and Recycling Services Contract at Washington Dulles International Airport, Dulles Toll Road, and Ronald Reagan Washington National Airport 

Brian Leuck

Paul Malandrino

9:15 a.m.  Strategic Development Committee Meeting

Tab 4     Recommendation to Approve Dominion Virginia Power’s Request for Easement along Route 606 at Washington Dulles International Airport

Phil Sunderland

Tab 5     Airline Business Development Information Report

Jerome L. Davis

Mike Stewart

Tab 6     Ronald Reagan Washington National Airport Project Journey

Roger Natsuhara

9:45 a.m.  Human Resources Committee Meeting

Tab 7     Recommendation to Award a Contract for Group Life and Long-Term Disability Insurance

Tony Vegliante

Warren Reisig

10:00 a.m.  Board of Directors Meeting

Tab 8     Minutes of the May 17, 2017 Board of Directors Meeting

Tab 9     Committee Reports

9.1     Business Administration Committee

9.2     Dulles Corridor Committee (Summary Minutes included; Committee Report presented May 17, 2017)

9.3     Executive and Governance Committee

9.4     Finance Committee (Summary Minutes included; Committee Report presented May 17, 2017)

9.5     Strategic Development Committee

Tab 10     Information Items

10.1     President’s Report (Oral)               

10.2     Executive Vice Presidents’ Reports

Tab 11     New Business

11.1     Recommendation to Award a Contract for a Fixed Base Operator Concession at Washington Dulles International Airport

11.2     Recommendation to Award a Diesel Fuel Contract at Washington Dulles International and Ronald Reagan Washington National Airports

11.3     Recommendation to Approve Dominion Virginia Power’s Request for Easement along Route 606 at Washington Dulles International Airport

11.4     Recommendation to Award a Contract for Group Life and Long-Term Disability Insurance

Tab 12     Unfinished Business (Oral)

Tab 13     Other Business & Adjournment (Oral)

10:45 a.m.  Dulles Corridor Committee Meeting

Tab 14     Quarterly Dulles Corridor Metrorail Project Cost and Schedule Update for Phase 1

Charles Stark

Tab 15     Dulles Corridor Metrorail Project Monthly Cost and Schedule Update for Phase 2 as of April 30, 2017

Charles Stark

Tim O’Reilly

11:15 a.m.  Finance Committee Meeting

Tab 16     Pre-Solicitation Terms for Credit Facilities Associated with the Aviation Enterprise’s Variable Rate Portfolio

Andy Rountree

Valerie O’Hara

Ken Cushine          Frasca & Associates, L.L.C.

Tab 17     Series 2017A Bonds Transaction Results

Andy Rountree

Valerie O’Hara

Ken Cushine          Frasca & Associates, L.L.C.

Tab 18     Financial Advisors’ Report – Aviation Enterprise

Andy Rountree

Ken Cushine          Frasca & Associates, L.L.C.

Tab 19     Financial Advisors’ Report – Dulles Corridor Enterprise

Andy Rountree

Ken Cushine          Frasca & Associates, L.L.C.

Bryan Grote          Advisors LLC

Tab 20     May 2017 Financial Report – Aviation Enterprise

Andy Rountree

Anne Field

Tab 21     May 2017 Financial Report – Dulles Corridor Enterprise

Andy Rountree

Anne Field

11:45 a.m.  Risk Management Committee Meeting

Regular Session

Tab 22     Audit Reports

Audit of Procurement and Contracts

Audit of 2015 Cost Allocation Plan

Audit of Rental Car Contracts 

                IT General Controls

                Advanced Revenue Collection System at Dulles Toll Road

                AeroTrain Maintenance Management Information System

                AeroTrain SCADA and ATS

                ePermit System

                EPAY Time and Attendance Tracking System

Lee Wyckoff

Executive Session2

Tab 23     Audit Reports

Audit of Procurement and Contracts

Audit of 2015 Cost Allocation Plan

Audit of Rental Car Contracts 

IT General Controls

                Advanced Revenue Collection System at Dulles Toll Road

                AeroTrain Maintenance Management Information System

                AeroTrain SCADA and ATS

                ePermit System

                EPAY Time and Attendance Tracking System

Lee Wyckoff

Tab 24     2017 – 2018 Audit Plan

Lee Wyckoff

Tab 25     Report of Pending Litigation Involving the Metropolitan Washington Airports Authority 

Phil Sunderland

_____________________________________________________________________________

1 All Committee Meeting times are approximate.  The Committee Meetings may begin earlier or later than the scheduled times.

2 Pursuant to Article IX, Section 3(c) of the Authority Bylaws which permits the Board and Committees to move into executive session to discuss existing contracts and business or legal relationships in order to protect confidential information of the Authority or third parties and Section 3(e) of the Authority Bylaws which permits the Board and Committees to move into executive session to consult with legal counsel and staff pertaining to actual or potential litigation, proposed legislation, compliance with legal requirements and other legal matters.