October 18, 2017 Board and Committee Meetings

Event Type

Board of Directors

Starts

October 18, 2017

Time

8:00 AM EDT
Add to Calendar

Agenda

  8:00 a.m.       Business Administration Committee Meeting
  8:30 a.m.       Human Resources Committee Meeting
  8:45 a.m.       Dulles Corridor Committee Meeting
  9:15 a.m.       Strategic Development Committee Meeting
  9:45 a.m.       Board of Directors Meeting
10:30 a.m.       Finance Committee Meeting
11:00 a.m.       Executive and Governance Committee Meeting
11:15 a.m.       RIsk Management Committee Special Meeting

SCHEDULES AND AGENDAS

FOR

WEDNESDAY, OCTOBER 18, 2017

Corporate Offices

Two Potomac Yard, 2733 Crystal Drive, Arlington, VA  22202

Fifth Floor Conference Room

8:00 a.m.  Business Administration Committee Meeting1

Tab 1   Recommendation to Approve an Agreement for the Airports Authority to Reimburse United Airlines for Refurbishment of Three Bag Claim Carousels in the Midfield Concourse C Federal Inspections Services Facility at Washington Dulles International Airport

Brian Leuck                 Acting Vice President and Airport Manager

Tab 2   Pre-Solicitation Terms for Ground Transportation Curbside Management Services at Ronald Reagan Washington National Airport and Washington Dulles International Airport

Brian Leuck                 Acting Vice President and Airport Manager

Paul Malandrino          Vice President and Airport Manager

8:30 a.m.  Human Resources Committee Special Meeting

Tab 3   Recommendation to Exercise an Option Year for the Medical, Dental, and Prescription Drug Benefit Plans for Employees and Retirees

Anthony Vegliante       Vice President for Human Resources and Administrative Services

8:45 a.m.  Dulles Corridor Committee Meeting

Tab 4   Dulles Corridor Metrorail Project Monthly Cost and Schedule Update for Phase 2 as of August 31, 2017

Charles Stark               Vice President, Dulles Corridor Metrorail Project

Tim O’Reilly                Assistant Controller, Dulles Corridor Metrorail Project

Tab 5   Dulles Corridor Metrorail Project – Phase 2, Package A – Quarterly Update

Keith Couch                Capital Rail Constructors

9:15 a.m.  Strategic Development Committee Meeting

Tab 6   Recommendation to Award a Contract for an Architectural/Engineering/Planning Consultant for Airport Planning Task Services for the Metropolitan Washington Airports Authority

Roger Natsuhara          Vice President for Engineering

Tab 7   Ronald Reagan Washington National Airport Project Journey

Roger Natsuhara         Vice President for Engineering

9:45 a.m.  Board of Directors Meeting

Tab 8   Minutes of the September 20, 2017 Board of Directors Meeting

Tab 9  Committee Reports

9.1       Business Administration Committee

9.2       Dulles Corridor Committee

9.3       Finance Committee (Summary Minutes included; Committee Report presented September 20, 2017)

9.4       Nominations Committee

9.5       Strategic Development Committee

Tab 10 Information Item

10.1     President’s Report (Oral)

Tab 11 New Business

11.1     Recommendation to Approve an Agreement for the Airports Authority to Reimburse United Airlines for Refurbishment of Three Bag Claim Carousels in the Midfield Concourse C Federal Inspections Services Facility at Washington Dulles International Airport

11.2     Recommendation to Exercise an Option Year for the Medical, Dental, and Prescription Drug Benefit Plans for Employees and Retirees

11.3     Recommendation to Award a Contract for an Architectural/Engineering/Planning Consultant for Airport Planning Task Services for the Metropolitan Washington Airports Authority

Tab 12 Unfinished Business (Oral)

Tab 13 Other Business & Adjournment (Oral)

10:30 a.m.  Finance Committee Meeting

Tab 14 Recommendation to Concur With the Issuance of a Limited Competition Request for Proposals within the Underwriter Pool to Select the Underwriting Syndicate for the Airport System Revenue and Refunding Bonds, Series 2018

Andy Rountree            Vice President for Finance and Chief Financial Officer

Tab 15 Draft 2018 Budget

Andy Rountree            Vice President for Finance and Chief Financial Officer

Rita Alston                   Budget Manager

Tab 16 Financial Advisors’ Report – Aviation Enterprise

Andy Rountree            Vice President for Finance and Chief Financial Officer

Ken Cushine                Frasca & Associates, L.L.C.

Marvin Sun                  Frasca & Associates, L.L.C.

Tab 17   Financial Advisors’ Report – Dulles Corridor Enterprise

Andy Rountree            Vice President for Finance and Chief Financial Officer

Ken Cushine                Frasca & Associates, L.L.C.

Marvin Sun                  Frasca & Associates, L.L.C.

Jim Taylor                   Mercator Advisors LLC

Tab 18 September 2017 Financial Report – Aviation Enterprise

Andy Rountree            Vice President for Finance and Chief Financial Officer

Anne Field                   Acting Controller

Tab 19             September 2017 Financial Report – Dulles Corridor Enterprise

Andy Rountree            Vice President for Finance and Chief Financial Officer

Anne Field                   Acting Controller

 11:00 a.m.  Executive and Governance Committee Meeting

Tab 20 Audit of Travel and Business Expenses

Lee Wyckoff               Vice President for Audit

11:15 a.m.  Risk Management Committee Special Meeting

Regular Session

Tab 21 Internal Assessment of the Office of Audit Quality Assurance and Improvement Program

Lee Wyckoff               Vice President for Audit

Tab 22 Audit Reports

Capitalization Process and Accounting for Fixed Assets

IT General Controls

  • Airfield Lighting Control System
  • Baggage Handling System
  • Parking Access Revenue Control System

Lee Wyckoff               Vice President for Audit

Executive Session2

Tab 23 Internal Assessment of the Office of Audit Quality Assurance and Improvement Program                            

Lee Wyckoff                 Vice President for Audit

Tab 24 Audit Reports

Capitalization Process and Accounting for Fixed Assets

IT General Controls

  • Airfield Lighting Control System
  • Baggage Handling System
  • Parking Access Revenue Control System

Lee Wyckoff               Vice President for Audit

_____________________________________________________________

1All Committee Meeting times are approximate.  The Committee Meetings may begin earlier or later than the scheduled times.

2Pursuant to Article IX, Section 3(c) of the Authority Bylaws which permits the Board and Committees to move into executive session to discuss existing contracts and business or legal relationships in order to protect confidential information of the Authority or third parties