OCTOBER 16 Board and Committee Meetings

Event Type

Board of Directors

Starts

October 16, 2013

Time

8:00 AM - 12:00 PM EDT

Location

Conference Rooms 1A/1B/1C
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SCHEDULES AND AGENDAS
FOR
WEDNESDAY, OCTOBER 16, 2013

Conference Rooms 1A/1B/1C

8:00 a.m. Executive and Governance Committee Meeting1
 
Executive Session2
Tab 1  Information Paper on Performance Management (Oral)
  Tony Vegliante  
  Peter Kennedy PRM Consulting Group
 
8:30 a.m. Audit – Legal Committee Meeting
 
Executive Session3
Tab 2  Discussion of Pending Litigation (Oral)
  Phil Sunderland  
Executive Session4
 
Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.
9:15 a.m. Finance Committee Meeting
 
Executive Session5
Tab 5 Information Paper Regarding Selection of Interim Financing for the Dulles Corridor Enterprise
  Andy Rountree  
 
9:30 a.m. Board of Directors Meeting
 
Tab 6 Minutes of the September 18, 2013 Board of Directors Meeting
Tab 7 Committee Reports
 
  • Tab 7.1 Audit – Legal Committee
  • Tab 7.2 Business Administration Committee
  • Tab 7.3 Dulles Corridor Committee
  • Tab 7.4 Executive and Governance Committee (September 18 Committee Report presented on September 18 – Summary Minutes included)
  • Tab 7.5 Finance Committee
  • Tab 7.6 Nominations Committee
  • Tab 7.7 Strategic Planning and Development Committee
Tab 8 Information Items
 
  • Tab 8.1 President's Report (Oral)
  • Tab 8.2 Executive Vice President's Report
Tab 9 New Business
 
  • Tab 9.1 Recommendation to Award a Fixed Base Operator Contract for Reagan National
  • Tab 9.2 Recommendation to Award a Sole Source Contract for Maintenance and Technical Services Support for 800 MHz Radio System
  • Tab 9.3 Recommendation to Award a Sole Source Contract for the Routine and On-Call Hardware and Software Maintenance of the Dulles Toll Road Revenue Collection System
  • Tab 9.4 Recommendation to Award a Contract for On-Call Architectural and Engineering Design Services for Campus Utility Distribution and Central Plant Improvements at Reagan National
Tab 10 Unfinished Business
Tab 11 Other Business & Adjournment
 
10:30 a.m. Audit – Legal Committee Meeting
 
Regular Session
Tab 12 Toll Road Collections
  Valerie Holt  
Tab 13 Shared Ride Van Service
  Valerie Holt  
Tab 14 Shuttle Bus Maintenance
  Valerie Holt  
Tab 15 Public Parking Contract
  Valerie Holt  
Tab 16 Employee Travel
  Valerie Holt  
Tab 17 Indirect Cost Audits for Metrorail Contractors and Subcontractors
  Valerie Holt  
Tab 18 Cashier Monitoring Parking Operations
  Valerie Holt  
Tab 19 Foreign Currency Exchange
  Valerie Holt  
11:00 a.m. Finance Committee Meeting
 
Tab 20 Financial Advisors’ Report – Dulles Corridor Enterprise
  Doreen Frasca Frasca & Associates, LLC
  Bryan Grote Mercator Advisors, LLC
  Andy Rountree  
Tab 21 Financial Advisors’ Report – Aviation Enterprise
  Guy Nagahama Jefferies
  Andy Rountree  
Tab 22 Pre-Solicitation Terms for Interim Financing Support for the Aviation Enterprise
  Andy Rountree  
Tab 23 Draft 2014 Budget
  Andy Rountree  
  Rita Alston  
Tab 24 September 2013 Financial Report – Aviation Enterprise
  Andy Rountree  
  Chris Wedding  
 
11:30 a.m. Dulles Corridor Committee Meeting
 
Tab 25 Dulles Corridor Metrorail Project Monthly Cost Summary
  Frank Holly  
  Pat Nowakowski  
Tab 26 Pre-Solicitation Terms for Environmental and Building Code Plan Review Services for the Dulles Corridor Metrorail Project – Phase 2
  Frank Holly  
  Pat Nowakowski  
Tab 27 Pre-Solicitation Terms for the Dulles Corridor Metrorail Project - Phase 2, Design-BuildPackage “B” (Rail Yard & Maintenance Facility)
  Frank Holly  
  Pat Nowakowski  
Tab 28 September 2013 Financial Report – Dulles Corridor Enterprise
  Mark Adams  
  Chris Wedding  
12:00 p.m. Business Administration Committee Meeting
 
Tab 29 Pre-Solicitation Terms for Custodial Services at Reagan National
  Paul Malandrino  
Tab 30 Recommendation to Approve 2014 Medical and Dental Insurance Programs and Proposed Premium Rates
  Tony Vegliante  
  Warren Reisig  
Tab 31 Information Paper on Annual Operational Insurance Policy Renewals
  Steve Baker  
  Mike Natale  
 

Download the full Schedule and Agenda document. (PDF)

1All meeting times are approximate. The meetings may begin earlier or later than the scheduled times

2Pursuant to Article IX, Section 3(a) of the Authority Bylaws which permits the Board and its Committees to move into executive session for personnel matters such as employment, appointment, assignment, promotion, demotion, performance appraisal, discipline, resignation, salaries and benefits, and interviews of Directors, officers, and employees of the Authority, and applicants for the same.

3Pursuant to Article IX, Section 3(e) of the Authority Bylaws which permits the Board and its Committees to move into executive session for consultation with legal counsel and briefings by staff, consultants and/or attorneys, pertaining to actual or potential litigation, pending or proposed legislation, compliance with a specific constitutional, statutory or judicially imposed requirement, or other legal matters, and discussions of such matters.by the Board without the presence of counsel, staff, consultants or attorneys.

4Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.

5Pursuant to Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consider existing or prospective contracts, business or legal relationships to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority .