June 19, 2019 Board and Committee Meetings (at Dulles International)

Event Type

Board of Directors

Starts

June 19, 2019

Time

8:30 AM EDT
Add to Calendar

Agenda

  8:30 a.m.       Business Administration Committee Meeting
  9:00 a.m.       Board of Directors Meeting
  9:45 a.m.       Dulles Corridor Committee Meeting
10:15 a.m.       Finance Committee Meeting
10:45 a.m.       Strategic Development Committee Meeting
11:15 a.m.       Risk Management Committee Meeting

SCHEDULES AND AGENDAS

FOR

WEDNESDAY, JUNE 19, 2019

Washington Dulles International Airport

Conference Rooms A and B

8:30 a.m.  Business Administration Committee Meeting1

Tab 1   Recommendation to Award a Contract for the Purchase and Delivery of Unleaded Gasoline to Washington Dulles International Airport and Ronald Reagan Washington National Airport

 Mike Stewart              Vice President and Airport Manager, Dulles International

Tab 2   Recommendation to Award Rental Car Concession Contracts at Washington Dulles International Airport

Mike Stewart              Vice President and Airport Manager, Dulles International

9:00 a.m.  Board of Directors Meeting

Tab 3   Minutes of the May 15, 2019 Board of Directors Meeting

Tab 4   Committee Reports

4.1       Business Administration Committee

4.2       Dulles Corridor Committee

4.3       Finance Committee

4.4       Risk Management Committee

4.5       Strategic Development Committee

Tab 5   Information Items

5.1       President’s Report (Oral)

5.2       Executive Vice President’s Report

Tab 6   New Business

6.1       Recommendation to Award a Contract for the Purchase and Delivery of Unleaded Gasoline to Washington Dulles International Airport and Ronald Reagan Washington National Airport

6.2       Recommendation to Award Rental Car Concession Contracts at Washington Dulles International Airport

Tab 7   Unfinished Business (Oral)

Tab 8   Other Business & Adjournment (Oral)

9:45 a.m. Dulles Corridor Committee Meeting

Tab 9   Quarterly Dulles Corridor Metrorail Project Cost and Schedule Update for Phase 1 as of April 30, 219

Charles Stark               Vice President, Dulles Corridor Metrorail Project

 Anne Field                  Controller, Dulles Corridor Metrorail Project

Tab 10 Dulles Corridor Metrorail Project Monthly Cost and Schedule Update for Phase 2 as of April 30, 2019

Charles Stark               Vice President, Dulles Corridor Metrorail Project

Anne Field                  Controller, Dulles Corridor Metrorail Project

Tab 11 Hensel Phelps Quarterly Update on Phase 2 – Package B – Washington Metropolitan Area Transit Authority Rail Yard and Maintenance Facility

Michael Barker            Hensel Phelps

10:15 a.m. Finance Committee Meeting

 

Tab 12 Report on Sale of Airport System Revenue and Refunding Bonds and Dulles Toll Road Refunding Bonds

Andy Rountree           Vice President for Finance and Chief Financial Officer

Giedre Ball                  Debt Program Manager

Tab 13 Financial Advisors’ Report – Aviation Enterprise

Andy Rountree           Vice President for Finance and Chief Financial Officer

Marvin Sun                 Frasca & Associates, LLC

Ken Cushine               Frasca & Associates, LLC

Tab 14 Financial Advisors’ Report – Dulles Corridor Enterprise

Andy Rountree           Vice President for Finance and Chief Financial Officer

Jim Taylor                   Mercator Advisors LLC

Tab 15 May 2019 Financial Report – Aviation Enterprise

Andy Rountree           Vice President for Finance and Chief Financial Officer

Chris Wedding            Controller

Tab 16 May 2019 Financial Report – Dulles Corridor Enterprise

Andy Rountree           Vice President for Finance and Chief Financial Officer

Chris Wedding            Controller

10:45 a.m.  Strategic Development Committee Meeting

Tab 17 Ronald Reagan Washington National Airport Project Journey

Roger Natsuhara         Vice President for Engineering

Richard Golinowski    Acting Vice President of Operational Support

11:15 a.m.  Risk Management Committee Meeting

Regular Session

Tab 18 External Auditor Report:  Schedule of Expenditures of Federal Awards, Passenger Facility Charges, and Agreed-Upon Procedures – Airport Use Agreement and Premises Lease

Alan Davis                  Vice President for Audit

Chris Gardiner            GKA, PC

Tab 19 External Auditor Report: Audits of Airports Authority’s Retirement Plans

Alan Davis                  Vice President for Audit

Graylin Smith              SB & Company, LLC

Executive Session2

Tab 20 External Auditor Report: Audits of Airports Authority’s Retirement Plans

Alan Davis                  Vice President for Audit

Graylin Smith              SB & Company, LLC

Tab 21 External Auditor Report:  Schedule of Expenditures of Federal Awards, Passenger Facility Charges, and Agreed-Upon Procedures – Airport Use Agreement and Premises Lease

Alan Davis                  Vice President for Audit

Chris Gardiner            GKA, PC

______________________________________________________

1All Committee Meeting times are approximate.  The Committee Meetings may begin earlier or later than the scheduled times.

2 Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority, as well as Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to discuss existing or prospective contracts, business or legal relationships in order to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority.