9:00 a.m. Joint Human Resources and Executive and Governance Committee Meeting
10:00 a.m. Board of Directors Meeting
10:45 a.m. Finance Committee Meeting
11:15 a.m. Business Administration Committee Meeting
11:45 a.m. Risk Management Committee Meeting
SCHEDULES AND AGENDAS
FOR
WEDNESDAY, OCTOBER 21, 2020
Virtual Meetings Using ZOOM Conferencing
“Due to the COVID-19 Pandemic, and associated Executive Orders regarding public gatherings in the Commonwealth of Virginia issued by Governor Northam, the October 21, 2020 Board of Directors and Committee Meetings of the Metropolitan Washington Airports Authority will be held as virtual meetings. You may access these meetings by following information provided on the Airports Authority’s website under the tab for Board of Directors Meeting Schedules and Agendas.”
When: Wednesday, October 21, 2020 10:00 AM-1:00 PM. Eastern Time (US & Canada)
Join from a PC, Mac, iPad, iPhone or Android device:
https://mwaa.zoom.us/j/98473269485?pwd=VTJyblJrd1FPaUFZTXVNb2wveVhZdz09
Password: 531750
Or Telephone:
Dial:
USA 215 446 3649
USA 8885578511 (US Toll Free)
Conference code: 9920925
9:00 a.m. Joint Human Resources and Executive and Governance Committee Meeting1
Executive Session2
Tab 1 Personnel Planning (Oral)
Tony Vegliante Vice President for Human Resources and Administrative Services
Nathan Wiita Spencer Stuart Representative
Bailey Hallingby Spencer Stuart Representative
Robert Meara Spencer Stuart Representative
Regular Session
Tab 1.1 Approval of Summary Minutes of the September 16, 2020 Joint Human Resources and Executive and Governance Committee Meeting
10:00 a.m. Board of Directors Meeting
Tab 2 Approval of Minutes of the July 15, 2020 Board of Directors Meeting
Tab 3 Committee Reports
3.1 Business Administration Committee (Oral)
3.2 Dulles Corridor Committee (Oral)
3.3 Finance Committee (Oral)
3.4 Human Resources Committee (Oral)
3.5 Joint Human Resources and Executive and Governance Committee (Oral)
3.6 Nominations Committee (Oral)
3.7 Risk Management Committee (Oral)
3.8 Strategic Development Committee (Oral)
3.9 Sustainability Committee (Oral)
Tab 4 Information Items
4.1 President’s Report (Oral)
4.2 Executive Vice President’s Report (Oral)
Tab 5 New Business
5.1 Recommendation to Amend the Retirement Committee Charter
5.2 Recommendation to Award a Contract for Facility Condition Assessment and Enterprise Asset Management Services
5.3 Recommendation to Amend the Award of a Passenger Lounge Concession Contract at Washington Dulles International Airport
5.4 Recommendation to Award a Sole Source Contract for Airfield Lighting Parts and Components at Washington Dulles International and Ronald Reagan Washington National Airports
5.5 Recommendation to Approve the 2020-2023 Title VI Program Update for the Dulles Corridor Metrorail Project
5.6 Recommendation to Approve the Selection of Senior Vice President and General Counsel (Oral)
Tab 6 Unfinished Business (Oral)
Tab 7 Other Business & Adjournment (Oral)
10:45 a.m. Finance Committee Meeting
Tab 8 Approval of Summary Minutes of the July 15 and September 16, 2020 Finance Committee Meetings
Informational Reports
Tab 9 Financial Report – Aviation Enterprise - August 2020
Andy Rountree Vice President for Finance and Chief Financial Officer
Chris Wedding Controller
Tab 10 Financial Report – Dulles Corridor Enterprise - September 2020
Andy Rountree Vice President for Finance and Chief Financial Officer
Chris Wedding Controller
Tab 11 Quarterly Report for the Budget Reprogrammings for the Quarters Ended June 30, 2020 and September 30, 2020
Andy Rountree Vice President for Finance and Chief Financial Officer
George Kangha Budget Manager
Tab 12 Quarterly Report of the Investment Program for the Quarter Ended June 30, 2020
Andy Rountree Vice President for Finance and Chief Financial Officer
Nancy Edwards Manager, Treasury Department
Tab 13 Financial Advisors’ Report – Aviation Enterprise
Andy Rountree Vice President for Finance and Chief Financial Officer
Ken Cushine Frasca & Associates, LLC
Tab 14 Financial Advisors’ Report – Dulles Corridor Enterprise
Andy Rountree Vice President for Finance and Chief Financial Officer
Jim Taylor Mercator Advisors LLC
11:15 a.m. Business Administration Committee Meeting
Tab 15 Approval of Summary Minutes of the September 16, 2020 Business Administration Committee Meeting
New Business
Tab 16 Recommendation to Award a Contract for Dell Information Technology Equipment and Software
Goutam Kundu Chief Information Officer and Vice President for Technology
Tab 17 Pre-Solicitation Terms for the Unarmed Security Guard Services Contract at Washington Dulles International Airport
Mike Stewart Vice President and Airport Manager, Dulles International
Tab 18 Pre-Solicitation Terms for Elevator, Escalator and Moving Walkway Maintenance and Repair Services at Washington Dulles International and Ronald Reagan Washington National Airports
Mike Stewart Vice President and Airport Manager, Dulles International
Paul Malandrino Vice President and Airport Manager, Reagan National
Tab 19 Recommendation to Award a Sole Source Contract for Europay, MasterCard and Visa Credit Card Processing Services for Public Parking at Washington Dulles International and Ronald Reagan Washington National Airports
Jerome L. Davis Executive Vice President and Chief Revenue Officer
Jenna Buckner Director, Commercial Parking
Tab 20 Recommendation to Award a Sole Source Contract for an Airline Passenger Data and Forecasting Subscription
Tom Reich Manager, Airline Business Development
11:45 a.m. Risk Management Committee Meeting
Regular Session
Tab 21 Approval of Summary Minutes of the September 16, 2020 Risk Management Committee Meeting
Informational Reports
Tab 22 Recently-Completed Audit Report - Information Technology General Controls - Security Incident Management
Alan Davis Vice President for Audit
Marilou Parayaoan Audit Manager
Executive Session
Tab 23 Recently-Completed Audit Report - Information Technology General Controls -Security Incident Management3
Alan Davis Vice President for Audit
Marilou Parayaoan Audit Manager
Tab 24 Litigation Report4
Johnna Spera Acting Vice President and General Counsel
Bruce Heppen Associate General Counsel
1All Committee Meeting times are approximate. The Committee Meetings may begin earlier or later than the scheduled times.
2Pursuant to Article IX, Section 3(a) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for personnel matters such as employment, appointment, assignment, promotion, demotion, performance appraisal, discipline, resignation, salaries and benefits, and interviews of Directors, officers, and employees of the Airports Authority, and applicants for the same.
3Pursuant to Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to discuss existing or prospective contracts, business or legal relationships in order to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority.
4Pursuant to Article IX, Section 3(e) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for consultation with legal counsel and briefings by staff, consultants and/or attorneys, pertaining to actual or potential litigation, pending or proposed legislation, compliance with a specific constitutional, statutory or judicially imposed requirement, or other legal matters, and discussions of such matters by the Board without the presence of counsel, staff, consultants, or attorneys.