September 18, 2019 Board and Committee Meetings

Event Type

Board of Directors

Starts

September 18, 2019

Time

8:30 AM EDT
Add to Calendar

Agenda

  8:30 a.m.            Board of Directors Meeting
  9:15 a.m.            Business Administration Committe Meeting
  9:45 a.m.            Finance Committee Meeting
 10:30 a.m.           Dulles Corridor Committee Meeting
 11:00 a.m.           Strategic Development Committee Meeting
 11:30 a.m.           Nominations Committee Meeting
 11:45 a.m.           Risk Management Committee Meeting 

SCHEDULES AND AGENDAS

FOR

WEDNESDAY, SEPTEMBER 18, 2019

Corporate Offices

Two Potomac Yard, 2733 Crystal Drive, Arlington, VA  22202

Fifth Floor Conference Rooms

8:30 a.m.  Board of Directors Meeting

Tab 1     Minutes of the July 17, 2019 Board of Directors Meeting

Tab 2     Committee Reports

2.1          Business Administration Committee

2.2          Dulles Corridor Committee

2.3          Finance Committee

2.4          Human Resources Committee

2.5          Risk Management Committee

2.6          Strategic Development Committee

Tab 3     Information Items

3.1          President’s Report (Oral)

3.2          Executive Vice President’s Report

Tab 4     New Business

4.1          Recommendation to Award a Sole Source Contract for Geographic Information System Software

4.2          Recommendation to Approve an Airline Reimbursement Agreement with United Airlines for the Installation of Electric Charging Ports at Washington Dulles International Airport

4.3          Recommendation to Award a Sole Source Contract for Vehicle Movement Area Transponder Units at Ronald Reagan Washington National and Washington Dulles International Airports

Tab 5     Unfinished Business (Oral)

Tab 6     Other Business & Adjournment (Oral)

9:15 a.m.  Business Administration Committee Meeting1

Tab 7     Quarterly Acquisition Report for the Quarter Ended June 30, 2019

Julia Hodge     Vice President for Supply Chain Management

Tab 8     Pre-Solicitation Terms for the Development and Operation of a Fast Food Pad Site Concession at Washington Dulles International Airport

Jerome L. Davis     Executive Vice President and Chief Revenue Officer

Steven Baker     Deputy Vice President for Real Estate

Tab 9     Pre-Solicitation Terms for Enterprise Asset Management Services

Roger Natsuhara     Vice President for Engineering

9:45 a.m.  Finance Committee Meeting

Tab 10  Pre-Solicitation Terms for Underwriting Services from the Metropolitan Washington Airports Authority's Underwriting Pool

Andy Rountree     Vice President for Finance and Chief Financial Officer

Giedre Ball     Debt Program Manager

Tab 11   Financial Advisors’ Report – Aviation Enterprise

Andy Rountree     Vice President for Finance and Chief Financial Officer

 Giedre Ball     Debt Program Manager

Nora Richardson     Frasca & Associates, LLC               

Ken Cushine     Frasca & Associates, LLC

Tab 12   Financial Advisors’ Report – Dulles Corridor Enterprise

Andy Rountree     Vice President for Finance and Chief Financial Officer

Jim Taylor     Mercator Advisors LLC

Tab 13   July and August 2019 Financial Reports – Aviation Enterprise

Andy Rountree     Vice President for Finance and Chief Financial Officer

Chris Wedding     Controller

Tab 14   July and August 2019 Financial Reports – Dulles Corridor Enterprise

Andy Rountree     Vice President for Finance and Chief Financial Officer

Chris Wedding     Controller

Tab 15   Report on Budget Reprogrammings for the Second Quarter of 2019 (Ended June 30, 2019) (Oral)

Andy Rountree     Vice President for Finance and Chief Financial Officer

Tab 16   Quarterly Report on the Investment Program (Quarter Ended June 30, 2019)

Andy Rountree     Vice President for Finance and Chief Financial Officer

Nancy Edwards     Manager, Treasury Department

10:30 a.m. Dulles Corridor Committee Meeting

Tab 17   Dulles Corridor Metrorail Project Monthly Cost and Schedule Update for Phase 2 as of July 31, 2019

Charles Stark     Vice President, Dulles Corridor Metrorail Project

Anne Field     Controller, Dulles Corridor Metrorail Project

Tab 18   Dulles Corridor Metrorail Project – Phase 2, Package A – Bimonthly Update

Keith Couch     Capital Rail Constructors

11:00 a.m.  Strategic Development Committee Meeting

Tab 19   Airline Business Development Information Report

Jerome L. Davis Executive     Vice President and Chief Revenue Officer

Yil Surehan     Vice President for Airline Business Development

Tab 20   Ronald Reagan Washington National Airport Project Journey

Roger Natsuhara     Vice President for Engineering

Richard Golinowski     Acting Vice President of Operational Support

11:30 a.m.  Nominations Committee Meeting

Tab 21   Election of Committee Chair and Discussion of Process and Proposed Schedule to Determine Candidates for Officers

Warner H. Session     Chairman, Board of Directors

11:45 a.m.  Risk Management Committee Meeting

Regular Session

Tab 22   Recently-Completed Audit Report – Information Technology General Controls

Alan Davis     Vice President for Audit

Marilou Parayaoan     Audit Manager

Tab 23   Recently-Completed Audit Report – Purchasing Cards, Simplified Acquisitions and Inventory Management

Alan Davis     Vice President for Audit

Marilou Parayaoan     Audit Manager

Executive Session

Tab 24   Recently-Completed Audit Report – Purchasing Cards, Simplified Acquisitions and Inventory Management2

Alan Davis     Vice President for Audit

Marilou Parayaoan     Audit Manager

Tab 25   Recently-Completed Audit Report – Information Technology General Controls3

Alan Davis     Vice President for Audit

Marilou Parayaoan     Audit Manager

Tab 26   Update on Security Matters4

David Huchler     Chief of Police

________________________________________________________________________________

1 All Committee Meeting times are approximate.  The Committee Meetings may begin earlier or later than the scheduled times.

2 Pursuant to Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to discuss existing or prospective contracts, business or legal relationships in order to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority

3Pursuant to Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to discuss existing or prospective contracts, business or legal relationships in order to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority.  

4Pursuant to Article IX, Section 3(f) of the Airports Authority Bylaws which permits the Board and Committees to move into executive session for discussion of security plans and other law enforcement measures for the protection of the public from terrorism and aircraft hijacking.