8:45 AM Risk Management Committee Meeting
9:00 AM Business Administration Committee Meeting
9:30 AM Board of Directors Meeting
10:30 AM Finance Committee Meeting
11:00 AM Strategic Development Committee Meeting
11:30 AM Executive and Governance Committee Meeting
12:00 PM Risk Management Committee Meeting (Reconvened)
SCHEDULES AND AGENDAS
FOR
WEDNESDAY, OCTOBER 18, 2023
The October 18, 2023, Board of Directors, and Committee Meetings of the Metropolitan Washington Airports
Authority will be held as in Person Meetings in the Fifth Floor Conference Rooms at the
Corporate Offices of the Airports Authority located at:
Potomac Landing Center 2
2733 Crystal Drive, Arlington, Virginia
The Public May also Access the Meetings by using information provided on the Airports Authority’s Website
Under the Tab for Board of Directors Meeting Schedule and Agendas.
Please click the link below to join the webinar:
https://mwaa.zoom.us/j/87574805591
Or Telephone:
Dial:
USA 404 443 6397 US Toll
USA 877 336 1831 US Toll-free
Conference code: 6997488
8:30 a.m. Risk Management Committee
Executive Session1
Tab 1 Recommendation Regarding a Protest Appeal on the Concessions Program Fee Manager Contract
8:45 a.m. Risk Management Committee2
Public Session
Tab 2 Recommendation Regarding a Protest Appeal on the Concessions Program Fee Manager Contract
9:00 a.m. Business Administration Committee
Tab 3 Approval of the Summary Minutes of the September 20, 2023, Business Administration Committee Meeting
New Business
Tab 4 Recommendation to Award a Contract for a Concessions Program Fee Manager at Ronald Reagan Washington National and Washington Dulles International Airports
Chryssa Westerlund Executive Vice President and Chief Revenue Officer
Jaimini Erskine Vice President, Marketing and Concessions
Tab 5 Recommendation to Award a Contract for Bulk Sodium Chloride for the Washington Dulles International Airport and the Dulles Toll Road
Richard Golinowski Vice President and Airport Manager, Washington Dulles International Airport
Tab 6 Pre-Solicitation Terms for Insurance Broker Services for the Metropolitan Washington Airports Authority
Anthony Vegliante Senior Vice President and Chief Human Resources and Administrative Services Officer
9:30 a.m. Board of Directors Meeting3
Tab 7 Approval of Minutes of the September 20, 2023, Board of Directors Meeting
Tab 8 Committee Reports
8.1 Nominations Committee (Oral)
8.2 Finance Committee (Oral)
8.3 Business Administration Committee (Oral)
8.4 Risk Management Committee (Oral)
Tab 9 Information Items
9.1 President’s Report (Oral)
9.2 Executive Vice President’s Report (Oral)
Tab 10 New Business
10.1 Recommendation Regarding a Protest Appeal on the Concessions Program Fee Manager Contract
10.2 Recommendation to Award a Contract for a Concessions Program Fee Manager at Ronald Reagan Washington National and Washington Dulles International Airports
Tab 11 Unfinished Business (Oral)
Tab 12 Other Business & Adjournment (Oral)
10:30 a.m. Finance Committee Meeting
Tab 13 Approval of Summary Minutes of the September 20, 2023, Finance Committee Meeting
Informational Reports
Tab 14 Financial Advisors’ Report – Dulles Corridor Enterprise
Andrew Rountree Senior Vice President for Finance and Chief Financial Officer
Jim Taylor Mercator Advisors LLC
Tab 15 Financial Advisors’ Report – Aviation Enterprise
Andrew Rountree Senior Vice President for Finance and Chief Financial Officer
Ken Cushine Frasca & Associates, LLC
New Business
Tab 16 Pre-Solicitation Terms for Two Credit Facilities for the Aviation Enterprise’s Variable Rate Portfolio
Andrew Rountree Senior Vice President for Finance and Chief Financial Officer
Mary Helou Manager, Debt Program
Informational Reports
Tab 17 Financial Report – Aviation Enterprise
Andrew Rountree Senior Vice President for Finance and Chief Financial Officer
Evan Davis Assistant Controller
Tab 18 Financial Report – Dulles Corridor Enterprise
Andrew Rountree Senior Vice President for Finance and Chief Financial Officer
Evan Davis Assistant Controller
11:00 a.m. Strategic Development Committee
Tab 19 Approval of the Summary Minutes of the July 21, 2023, Risk Management Committee Meeting
New Business
Tab 20 Pre-Solicitation Terms to Provide Planning and Architectural/ Engineering Design and Support Services for the Proposed Tier 2 and Tier 3 Development Program
at Washington Dulles International Airport
Thomas Beatty Vice President, Engineering
Informational Reports
Tab 21 Capital Projects Update
Roger Natsuhara Senior Vice President and Chief Engineering and Development Officer
11:30 a.m. Executive and Governance Committee
Tab 22 Approval of the Summary Minutes of the June 21, 2023, Executive and Governance Committee Meeting
Informational Reports
Tab 23 Audit of Travel and Business Expense Report
Charles Turley Vice President, Audit
12:00 p.m. Risk Management Committee (Reconvened)
Tab 24 Approval of the Summary Minutes of the September 20, 2023, Risk Management Committee Meeting
Informational Reports
Tab 25 Audit of Accounts Receivable and Collections Report
Charles Turley Vice President, Audit
Tab 26 Audit of IT Third-Party Risk Management Report
Charles Turley Vice President, Audit
Tab 27 Review of Airport Workers Wage Program – Quarter 1 and 2, 2023 Reports
Charles Turley Vice President, Audit
Tab 28 Board Information Review Report – Consulting Engagement
Charles Turley Vice President, Audit
12:30 a.m. Risk Management Committee (Reconvened)
Executive Session4
Tab 29 Office of Audit Quarter 2 and 3 Update
Charles Turley Vice President, Audit
Tab 30 Audit of Accounts Receivable and Collections Report
Charles Turley Vice President, Audit
Tab 31 Audit of IT Third-Party Risk Management Report
Charles Turley Vice President, Audit
Tab 32 Review of Airport Workers Wage Program – Quarter 1 and 2, 2023 Reports
Charles Turley Vice President, Audit
Tab 33 Board Information Review Report – Consulting Engagement
Charles Turley Vice President, Audit
1 Pursuant to Article IX, Section 2(g) Discussion of the following matters and information presented in or by audits or audit reports: matters involving airport security and information security; personally identifiable information or sensitive information in personnel actions and procurement matters, including vendor proprietary information and employee names, unique titles, or recommendations to discipline or terminate employees; matters related to actual or potential litigation involving the Airports Authority that may invoke the attorney-client privilege, and matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session.
2 All Committee Meeting times are approximate. The Committee Meetings may begin earlier or later than the scheduled times.
3 The Board Meeting time is approximate but will begin within thirty minutes of the advertised time.
4 Pursuant to Article IX, Section 2(g) Discussion of the following matters and information presented in or by audits or audit reports: matters involving airport security and information security; personally identifiable information or sensitive information in personnel actions and procurement matters, including vendor proprietary information and employee names, unique titles, or recommendations to discipline or terminate employees; matters related to actual or potential litigation involving the Airports Authority that may invoke the attorney-client privilege, and matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session.